Fellowship Editorial Guidelines

Story proposals must directly tackle the selected theme of the Annual Fellowship. These proposals should aim to produce in-depth pieces aimed at helping readers better understand the issue and its implications to society, politics and culture.

Annual Journalism Fellowships are organised around thematic issues. These themes are selected based on their relevance to SEAPA’s advocacies for press freedom and freedom of expression, and/or to issues relevant to  regional community building in Southeast Asia.

Submission requirements:

1. Stories
Fellowship participants are required to finish their articles within the timeframe set by the fellowship. Articles should be finalised by the end of the debriefing session, which includes a required process of advise, review and consultation with in-house editors.

Stories submitted to SEAPA editorial team must be written in English.

Fellows have the following options for submitting written stories:

1. One main story of around 3,500 words, and 1 side bar of around 1,000 words.
2. Two main stories of around 2,500 words each.

Supplementary multimedia materials – podcasts, photo essays, or video – are highly encouraged, and may be considered as a factor for submitting shorter written stories.

Spot stories submitted to are Fellow’s news organisation are welcome. However, these may not replace stories for submission under the Fellowship.

2. Style
Articles shall be written with a regional audience in mind, as these will be released around Southeast Asia, and possibly internationally, through SEAPA’s distribution partners. Writers must avoid jargon and terms that have special contexts and meaning in a specific country.

3. Photos
Story submissions must be be accompanied by photographs from the fieldwork.

Photo submission requirements:

1. A set of at least 10 pictures relevant to the story. Mobile phone pictures are accepted, provided these are of good quality.

2. Photos must be submitted in their original file resolutions.

3. Photos must be accompanied by captions, or at least notes to explain the image.

For publication purposes, photographs may be sourced legally from external parties and appropriately credited – although these do not count in the submissions. Fellows shall be responsible for any acquisition cost of externally-sourced photographs.

4. Distribution

All material produced during the Annual Fellowship will be made available in the SEAPA’s main website, both as a webpage and as part of a compilation of the year’s Fellowship articles.

Fellows are encouraged to pitch their story proposals to their respective news organisations for publication. Broadcast journalists, freelance journalists and bloggers must be able to demonstrate where these articles can be placed.

SEAPA also arranges for distribution of Fellowship stories, either locally in each Fellow’s respective fieldwork country, or through regional and international partner organisations. These may include specialized media organisations focusing on the specific Fellowship theme.

Spot stories, including accompanying photographs, produced during the fellowship must include a credit to SEAPA, as follows: “[[Author’s name] wrote this article was produced under the SEAPA Annual Fellowship of [year].” SEAPA reserves the right to publish spot stories in its website, with an appropriate credit and link to the original publication context, and considerations for instructions for release.

All SEAPA material are published in its website under a Creative Commons License, with a view towards sharing knowledge and creativity generated by the organization, and including those under the Annual Fellowship. Generally, SEAPA material are released under the ‘attribution’ or ‘CC BY’ license. However, Fellows may also specify the Creative Commons license they wish to grant for their own material. For an overview of the CC licenses, please click this link.

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